To copy the budget created in the estimate to the Job created in Job Costing. Saves you some time, as you don’t have to create the budgets manually
To create a budget based on the figures in the estimate. If we are using the Development Ledger, we need to ensure we link the stage or project to the job before we copy the estimate to the job. In this way the budgets are available for the invoicing and voucher exercises.
1. Open or switch to the Job Costing module.
2. Select the Job you wish to copy the estimate budget to.
3. Click on the Properties button
4. Click on the Estimates tab, you will see the table shows the Estimates that have been linked to this job
5. Click on the Estimate button on the toolbar
6. Click on the Area drop down box and choose the area that the estimate belongs to. If you were preparing estimates for different areas, we would choose the area that the estimate was created in. Again we use this when we have different pricing in different areas
7. Click on the Estimate drop down box and choose the estimate you wish to import to this job. Notice the check box that requests if we want to create purchase orders when we copy the estimate to the job
8. Click on the Process button
9. Click Yes to confirm the copy
10. You will receive a message indicating how many Purchase Orders have been created from this estimate. Click OK to confirm this message
11. For Purchase Orders to be created properly, you will need to have a Location specified in the Inventory or Components defaults. Most of these kinds of settings are configured when the software is installed, except this setting, which must be configured AFTER the software is installed
12. Click on the Purchase Orders tab, and you will notice purchase orders have been created based on the estimate we created at the outset. The budget from the estimate will be copied to the Budget tab.