1. To create a debit journal, select the Dr Jnl icon. The following window will be displayed:
2. Select a Debtor from the list and press OK or enter. The following window will be displayed:
3.
Select a Period from the drop down by selecting the 
arrow and select an
entry from the list. Press the Tab key on your keyboard.
4. The entry in the Date field will default to the current date. Leave the entry as defaulted and press the Tab key.
|
Note |
To change the
date, you may overtype the defaulted value or, to select from a calendar,
press the |
5. In the reference field, enter a 5-character value of any character combination and press the Tab key.
6. You will note that the Description defaults to Debit Journal. Amend the defaulted description as required (or append a reference number to the end of the default). Press the Tab key.
7.
The Tax Code field will default to *NONE*. This is a restricted entry
field. To select from a list of allowable entries, press the 
arrow and select from the list.
Press the Tab key.
8. In the Journal Value field, type a value of 100.00. You will note that the Debit and Credit display will be updated as you enter data. Your window should be displayed as follows:
9. The system defaults the General Ledger account to be credited with 30000 – Trade Creditors Control Account.
10. Leave the
first Line Item as defaulted and position your cursor in the Account field
beside the second 
arrow.
11. Select arrow in the Account field. A
scrollable list of all General Ledger accounts will be displayed. Select a
valid entry and press the Tab key.
|
Note |
Journal entries must comprise Credit and Debit amounts of equal value. If entries are not equal, the “Out of Balance” field in the Balances Display area of the window will display the amount that the journal is out by. |
12. To save your record, press the OK Button. The Journal Entry is saved, and balances updated as per your entries.