Journals

Journals are transactions that alter the Written Down Value of an asset.

If a General Ledger is installed and integrated with the Fixed Assets, some General Ledger Journals are created when this Fixed Asset Journal is posted.

1. Select the Journal option from the Transaction menu or alternatively use the Button on the toolbar.

2. When this option is selected the Asset Journals screen will appear.

Field	Description
Company Combo Box	The Combo Box item is populated with a list of available companies. The user is then prompted to select the required company for which to create a journal.
Period	This is populated with a list of available periods, select the period you wish to amend or create journals for.
Transaction Type	The Transaction type items indicate whether New journals are to be created or Existing journals are to be amended.
Journal Push Button	The Journal Push button activates the Fixed Asset Journal Entry Update Dialogue Box based on the selection of Company, period and new or existing journals.
Asset Journal Entry/Update	If the New option radio button is selected then the Asset Journal Entry Update screen will only enable the New button to allow the user to enter a new journal. If the Amend radio button has been selected then the Properties and Delete buttons are enabled as well as the existing journals being displayed for selection. In order to amend the Properties of an existing Journal, click and highlight the required journal entry and click the Properties button. If you wish to delete a journal, use the delete button once you have selected a journal.
Date	Enter a date for the journal, it must fall within the Period selected on the main Fixed Assets Journals Dialogue Box.
Asset	The Asset Combo Box item is populated with all Assets, select the asset you wish to alter the Written Down Value and generate the appropriate journals.
Reference	Enter a reference to identify this journal.
Description	Enter a description to identify this journal.
Debit/Credit	Enter a value for the journal. Debit values increase the Written Down Value of an Asset. Credit values decrease it. Only one value can be entered in either the Debit or Credit fields.
The Ok Button	The OK button saves the new journals and save the changes to existing journals. Unposted Journals can still be amended by coming back into this screen. Journals are posted in the Journal Post screen at which time GL Journals are raised if a General Ledger is installed. Once journals have been posted, they can no longer be amended via this facility.