Standing Orders

Standing Order options are created and maintained via this menu option.

Account Groups

Account Groups are maintained from the Maintenance menu.  They are designed to group together related client’s accounts for reporting and integration to the General Ledger.

Billing Cycles

Billing Cycle code & data are allocated to client’s Accounts in their Financial Data area.  A billing cycle is then used to determine the slot or pigeonhole that the client’s invoices will be placed in.  For instance, you may have clients you deal with on a 7, 14, 21 day and over basis.  You can then set a Billing Cycle code up for these clients and then allocate it against their accounts.  When you either preview these client’s balances, print reports or statements their outstanding invoices will be sorted and 'filed' on a 7, 14, 21 day basis.

Tax Codes

The Tax Codes maintenance feature is for maintaining your Tax Codes within the system.  A Tax Code defines How and Where you will calculate and collect tax information.

Distribution Codes

A Distribution Code allows you to define the type of services you will be selling and providing through the invoicing function in Accounts Receivable.

Terms

Invoice Terms are user defined codes that allow you to define the types and values of the terms on which you wish to trade with your clients.  Terms, once set up are first allocated to a client's account as their default terms and are presented to the user at invoicing time; you are then able to override this code with any other code that has been set up at invoice time.

Payment Types

Payment types are grouped into three categories, CASH, CHEQUES & CREDIT CARDS. You can have as many Payment Types codes as you require, and each code will be assigned a particular category.  When you do your daily banking list in the CASHBOOK you will then get sub-totals by different payment types.

User Defined Variables

The User Defined Variables coding system has been designed to allow you to design and extend the content of the data held in the database.  Because most people’s requirements for data recording are slightly different it is impossible (unless we change the software for each client) for us to provide the differing data needs.  Therefore, we have provided a tool with which you can define the data you wish to hold at various points in the system.

Salespeople

Salespeople codes and associated data are defined to allow you to allocate a particular person (or area) to each invoice as it is sold.  In this way you are then able to get a reporting of what figures have been generated by whom or where.

Interest Calculation Codes

The Accounts Receivable system allows you to set up different types and values for calculating interest on overdue accounts.

The two types of interest you can have are, (i) Interest On Overdue Balances & (ii) Interest On Overdue Interest Transactions.  Every Interest Calculation Code you set up has to be one of these two types.  You then can allocate two codes (one for each type) to each client’s account.

Invoice Layouts

This option allows a user to create and maintain Query Reports (QRP files) to be generated as a result of a transaction.

Clients Special Pricing

The Special Client Pricing functions of the system allow you to set up default prices per Distribution Code per client.  This function will also set up a default Template for Docket Entry for the client.

The Special Client pricing function has been designed to allow you to overcome the problem where you have fixed dollar prices negotiated with different clients.  You do not have a % discount table worked out and different clients are on different prices.

Defaults

Allows a user or System Administrator to set defaults for the Module.