Receipts

The Receipt function allows you to process account payments made by clients

1.   Select the Receipt icon or a menu path of Accounts Receivable Ø Transactions Ø Receipts.  The following window will be displayed:

2.   The Bank Account field will default to the most used account.

3.   The Print Receipts CHECKBOX checkbox is used to instruct the system to print hard copies of the Receipts generated as a result of this transaction.

4.   The Print Batch Listing CHECKBOX is used to obtain a printout of all transactions within the batch.

5.   The Consolidated Banking option CHECKBOX checkbox is used to process banking if you have electronic funds transfer software. A total of all the receipts will be processed to the Cashbook. Set to ‘Detailed’ if you require individual cashbook entries for each receipt.

6.   The Control Total field is used to specify a total for the control account.

7.   The Assigned Batch Number is a system generated and displayed field.  It is incremented by one (1) each time the Receipting transaction is completed.

8.   Press the Receipt button.  The following window will be displayed:

9.   Enter a value in the Amount field in dollars and cents and press the New button.  The following window will be displayed:

10. Select a Client and Press the OK button.  The following window will be displayed:

11. Select the Line Item and press the Dissect button.  Then press the OK button.  The updated Receipt details window will be displayed as follows:

 

12. Press the OK button.  The following dialogue box will be displayed:

13. Press the Yes button.  The Daily Banking dialogue box will be displayed as follows:

14. The Bank Option is set to the details set on the Bank Account.

15. The Date of Banking will default to the receipt date.

16. The Period field will default to the current period.

17. The Initials field is used to indicate the user performing the Daily Banking transaction. 

18. The Print Banking Sheet CHECKBOX checkbox will default to select, if you do not require a Banking Sheet, deselect the checkbox.

19. The Total of Banking field is derived by the system and is not modifiable.

20. Press the Details button.  The following window will be displayed:

21. To select a receipt for Daily Banking, the Tag CHECKBOX check box must be selected.  Select the line items you want to include in the Daily Banking and press the OK button.  The Daily Banking dialogue box will be displayed as follows:

22. Select the OK button to process the Banking