By assigning standard pay details for each employee, the creation of batches of standard pays for efficient processing is made possible. This relates to the first of the runtime options of batch creation during the initialise process.
The employee's standard pay details are automatically inserted on his or her timesheet when this option is used. Thus the Timesheet tab of the Standard pay window closely mirrors the Timesheet Control window having the same columns in matching sections labelled Work Type, Allowances and Deductions. (Refer to Timesheet Control). The same is true for the details and contribution tabs of the employee standard pay window.
The employee standard timesheet must be maintained in order set the Member Number and Member Name for each Superannuation Contribution. These details will be used by the payroll run ‘create’ function where timesheets are generated from ‘standard timesheet’s. These standard timesheets details will need to be manually edited if the employee details change.
1. To create a Standard Time Sheet, select a menu path of Maintenance Ø Standard Time Sheet.
2. Select an employee from the list and press the OK button. The Timesheet tab will allow you to enter Work types, allowances and deductions onto the Standard Timesheet.
3. Press the Add Ln button and the user will be able to select Work types, Allowances or Deductions.
4. Based on your selection, the appropriate table will have its line item enabled
5. Select an entry from the Work Type pick list by pressing the dropdown arrow. Based on your selection the Pay Rate $ and Actual Rate fields will be populated and your cursor positioned in the Hours field.
6. Enter the standard hours for the employee into the Hours field. The system will calculate and populate the entry in the Total field. If the hours will be processed via the Job Costing module and the integration is set then leave the hours blank as this will be populated by the timesheet import
7. If the employee was working on a Job (or Jobs), the Job field is utilised to reference this information so that effort recording may be reported upon. The display of jobs will indicate that the timesheet entries were processed via the Job Costing module
8. Press the Contributions and Benefits tab.
9. To create a Contribution or Fringe Benefit, press the Add Ln button.
10. Based on your selection, the appropriate table will have its line item enabled.
11. Select an entry from the Contribution field by pressing the dropdown arrow.
12. Certain fields will become enabled based on your selection. Enter the appropriate data and press the Details tab. Note the detail from the Contributions.
13. To save the timesheet, press the OK button.