1. Ensure Inventory is open
2. Click New
3. Choose a Group for this item from Group drop down box. Use the drop down menu to select an item group
4. Enter a unique Code for the item
5. Click in the
Type drop down box and choose a type
Each type has a code, and a
description, and it also allows you to determine a price matrix for your client
types
6. Click in the Description and enter description for this item
7. View the
Purchase Units, Stocking Units and Estimate Units
When we create a group, we
specify these Units. Therefore, this Item that is of a particular group type,
‘inherit’ the attributes of the original group. If we want to, we can change the
Purchase, Stocking and Estimate Units for this item to be different to the
group
8. Click on the Tax Codes tab and select a default tax code.
9. Click the Save button
10. Click on the Preferred Supplier tab
11. Click New
12. Choose a Supplier from the drop down box
13. If there is a Supplier
Item Code, enter this in the text box
if we want to keep track of the Item
codes that the supplier uses to identify this item, we can enter it here.
14. Enter a Cost
Enter
a cost for the item exclusive of GST. Remember that we set the Purchase Unit in
the Group, and this item that is based on that group inherits these
attributes
15. The Currency field defaults to Australian Dollars, and the Date Effective defaults to today
16. Click OK
17. Click Save to save this price in the Item details
Entering different prices, as they are given to us by different suppliers allows us to determine what supplier we want to purchase the item from, and consequently which price Zavanti ERP uses when we create a Purchase Order or Estimate.
Not only can we have different prices for different suppliers, we can also have different prices for the same supplier, in a different area.
For example, if we purchase from BUNNINGS in Sydney for our Sydney jobs for $50 a bag, but for out Melbourne jobs we purchase them from BUNNINGS in Melbourne for $53 a bag, we can enter two entries for BUNNINGS, for these two areas.
The Areas are set up from the Maintenance menu, and the default area is set in the Maintenance Defaults, in the Inventory module.