Once an order has been created and printed, it can be committed if not committed previously.
From the Job Related PO window you can also ‘Uncommit’, a committed order. However, you can only ‘Uncommit’ an order if it does not have another element of the system related to it, e.g. a voucher or an invoice. You will be notified if you cannot Uncommit a purchase order.
1. Ensure you have the Purchase Orders module open
2. Click on the Job P/O button
3. Select a Job that has the uncommitted purchase order. This has uncommitted purchase orders that we created when we copied the estimate. The Orders and Committing Orders tabs will become available. If the Job does not have purchase orders these tabs will be greyed out
4. Click on the Committing Orders tab. The Committing Orders tab shows all of the orders that are either Unallocated, Allocated but not Committed, and Committed Orders
5. Click on the Order you would like to commit, and choose Commit. If you would like to commit all of the Purchase Orders, click on the Commit All button. As you can see, you can also Uncommit Purchase orders that have been previously committed. However, as mentioned above, you can only Uncommit an order if it does not have any other elements of the system (voucher, invoice) related to it. You will not be able to commit a purchase order if it has not been printed.
6. Click No to print, but still commit the purchase order
7. Close the Job Related Purchase Orders window