To enter a General Journal into the General Leger module
1. Open General Ledger
2. Click on Journal
3. Click on the New option in the Transaction Type option group then click on the Journal Button
4. Click on the drop down for Date, and enter the date of the journal. If you do not choose a date, it will default to the first day of the current period.
5. Enter a Description for this journal entry
6. Enter a Reference for the journal entry
7. Choose a Source code for the journal entry. A source code allows us to identify the source of the General Journal, showing where the journal originated from. The source codes are defined in the Maintenance menu, Source Codes. For example a Source Code of [GLJ - General Journal]
8. Choose the Account that the General journal will adjust from the Account drop down list]
9. Enter a Debit or Credit amount. Keep in mind that this must correspond with the account chosen in the Account drop down box.
10. Click on New The journal we just entered will appear in the table below. We now need to balance our Ledger by entering the other side of the journal. The Balance must be zero in order to exit
11. Enter a Description, Reference, Source Code and Account, and the same amount
12. Click on New
13. Once we have entered this journal entry, the OK button will activate, allowing us to save these journals
14. Close the General Journal dialogue box