As you can put receipts against jobs, clients and suppliers, and make payments against jobs and suppliers, you need to tell the system that the other modules exist. By selecting the appropriate check box under the “Integrate the Cashbook to” section, you make the transactions, as described above, available in the cashbook for this bank account only. For example, you may have a bank account, your trading account that you wish to be able to do transactions into your accounts payable ledger with. In that case, you would select the check box Accounts Payable. If, however, you have another bank account that is a savings only account and has nothing to do with trading, then you would leave all the check boxes unchecked.
1. Open the General Ledger
2. Click on the Maintenance menu, and choose Bank Accounts
3. Click on New
4. Enter a Bank Account code, in the Bank Account Code text box. This code is how the Zavanti system refers to the bank account, not the account number
5. Enter a descriptive name for this account in the Account Name text box. This is the descriptive name of the bank account, not the name given to the account by the bank. The Zavanti system identifies the bank account with the Account Code and Account Name
6. Enter the acronym for the bank in the Bank text box. This field holds the acronym for the name of the bank e.g. NAB, CBA, WBC
7. Enter the actual account number in the Account Number text box. This is the account number of the bank account.
8. Enter the actual BSB number in the BSB Number text box
9. Enter the EFT User Number in the EFT User Number text box. Naturally, this is only entered if EFT banking is used.
10. Enter the Payment processing Customer ID number if necessary, in the Payment Processing Customer ID text box.
11. Enter the address of the branch in the Address text boxes.
12. Choose the appropriate General Ledger Code for this Bank account to link to. It is Best Practice to have the bank account directly link to an appropriate General Ledger Account Code
13. Enter the Next Payment Number
14. Enter the Max Chq/Rmt Lines. Once you have entered this figure, the cheque and remittance printing will allow this many lines on the print out for the remittances
15. Enter the Next EFT Number
16. You have the options of Print Checks, Print Batches and Print Remittances. Remember these choices are only relevant to this particular bank account an can be overwritten at processing time
17. Enter the Next Receipt Number
18. You have the options of Print Receipts, Print Batches and Automatic Banking, make your choices here
19. You can integrate the Cash book to the Accounts Payable, Accounts Receivable, Fixed Assets and Development Ledger. Make your integration choices
20. If this is your primary bank account, check the Default Bank Account check box
21. Click OK to save this bank account