The void operation is only available for Job Related Purchase Orders.
Voiding an Order refers to recalling this order as it is no longer a valid order for your supplier. You can only void (Uncommit & Unprint) a purchase order if it does not have another element of the system (e.g. a voucher or an invoice) related to it. If you attempt to void a purchase order that has another element of the system related to it, you will be notified that you cannot do this.
Note: Users must be set up with rights to “Void Job Purchase Orders” in user security settings in Systems Administration. This applies to Contract Management, Job Costing and Purchase order Modules.
1. Ensure you are in the Purchase Orders module
2. Click on the Job P/O button
3. Select a job
4. Click on the Orders tab
5. Click on the Refresh button located on the tool bar
6. Select the order you wish to void
7. Click on the Void button. The void button is located in the Job Related Purchase Orders window, not in the main Purchase Orders window. You cannot void purchase orders that have revisions.
8. Click Yes to the confirmation message
9. Close the Job P/O window