The Variation Approval process in Job Costing has additional email functionality to make it more consistent with the Contract Approval and Purchase Order Approval processes. This is only applicable for Jobs set to the 'Authority Level Checking' level in Job Costing.
Various options have been added to the Job Costing Defaults via a new "Variation Approval tab" where users can control who receives email notifications through the approval process. The "Variation Approval" tab allows the user to select the email notification requirements when a variation passes through any of the five status levels:
•Approved
•Rejected
•Approval Requested
•Unapproved
•Discussion
The Job 'Authority level checking' process in relation to Budget checking and Variations now provides for the following:
•A 'Threshold' limit is able to be set per user per job (defaulting from the user’s level). This new setting will exclude checking of any commitments (transactions) "equal to or below" the threshold limit set for the user
•A check box 'Authorised to Commit to Zero Budgets' has been implemented, that when left unchecked will prevent users from processing a commitment (transaction) where there is a zero current budget
•When a Variation is entered that 'increases' the budget no additional checking is done on the job. In previous versions, a variation may have been rejected if other Cost Centres for the job did not comply with the Authority level rules.
•Revenue Cost Centres are now excluded from all budget checking and variation processing, and are not included in total Job budget used calculations.
•Variations processed that move budget from one Cost Centre to another, resulting in a zero total Variation, are now allowed as long as the reduction in budget does not fall below the commitments for a particular Cost Centre. No checking is done for the total job as in previous versions.
For further information or explanation of these enhancements, or for the implementation of Authority level checking for jobs, it is recommended to contact Zavanti support to arrange a consultation and training in this functionality.